O365 licensing and sharing

Is there a definitive description of how licenses work in O365, how sharing works with outside-of-your-network people, and is there a brief one-pager of instructions on how to access a file/library when it's shared with you?

I'm trying to figure out if we need to add people from a client organization into our O365 system to give them enough access (i.e., use a license) or if the share function to their email address is good enough.

I also am still not 100% on how their account works. If we assign them a task in a SPO site, do they see that in their Outlook task list?

I'm not seeing any good documentation on this topic. Many thanks in advance.

submitted by _UpstateNYer_
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