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10 benefits of SharePoint Online + Office 365 that will improve your Organization Effectiveness [The Ultimate List]

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Hubfly

Ready to use intranet on Office365 and SharePoint
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SharePoint with Office 365 has already revolutionized the way corporates operate. Needless to say that it acts as a great tool that enables content sharing and work collaboration. If you don’t have SharePoint Office 365 deployed already, we absolutely recommend it over anything to help your business run more efficiently.

In this blog post, we have 10 awesome benefits that SharePoint offers to give you a quick view of how powerful a tool it is. SharePoint Office 365 has everything required to make your employees engaged, organized & productive. Without further ado, here we go…

#1 Cloud + on-premises = Hybrid :
Though Microsoft provides top notch security features with its cloud infrastructure, some organizations would be reluctant to keep their sensitive data out of their network. Consider financial data, new innovations or other such critical information. Organizations have valid reasons for being a little reserved. Hybrid deployments in such cases is a great solution. You have all your sensitive data on-premises and move other collaboration needs to the cloud. With SharePoint Service Pack 1 you can even control where your OneDrive data to be stored. Whether on-premises or in the cloud.

#2 Bye-bye Network Shares; Welcome OneDrive :
No mess up on file storage and maintenance with network drives. Bid adieu to those traditional network drives and get on board with OneDrive for Business, the ultimate cloud storage. Every employee will have 1TB of storage space. Even better, this doesn't get counted against your organization’s overall SharePoint storage quota.

#3 Rock & Rolling releases:
Whenever a new feature or update comes in, you might need to uninstall your previous version and get your new software installed. This kind of point release model has become history (at least with SharePoint Online). SharePoint 2013 with Office 365 uses a rolling release model. New updates, improvements & features are automatically pushed in eliminating the need for a manual update. You get all the latest updates for free, most of the time without even you know about that. Interested in what is lined up next? Have a look here!

#4 Anywhere, Everywhere!
With SharePoint 2016 and Office 365 you can access your SharePoint from any network and on any device. Just a browser will welcome you to your dashboard. You don’t require any client-side installs. Microsoft also has come up with a responsive Mobile App makes it easy to access on any device via their app. In case you opt for a work from home or you are in travel and don’t have uninterrupted connectivity, you can just sync your work files to Windows Explorer and work locally. Once you get your network back you will have to sync it back to your SharePoint online.

#5 Managing External Users
SharePoint got a cloud-based infrastructure only with the release of SharePoint 2013. Prior to that, they had only on-premises way of implementing which makes documents sharing outside of your domain difficult. With SharePoint 2013, you can create and manage policies regarding sharing content externally. Also, you could assign admins to manage external permissions. You just set up such security policies once. You can then later just enable or disable them based on your requirements.

#6 Cost Savings on License
This is what you get with Office 365. You buy only the subscription based on your employee count. If a new employee joins your company, assigning him Office 365 license is just a few clicks away from your admin panel. Likewise, when an employee leaves the organization you can either reassign to others or just simply remove them. You will be billed only for the licenses you use. This is not only for Office 365 but equally, holds true for OneDrive cloud storage too. Save your budget with effective Licensing Management.

#7 99.9% uptime
Your network can’t get any better than that. Giving you a 99.9% SLA reliability is what makes this a phenomenal network. In a very rare case where you face an issue, you raise a support ticket which will be answered typically in one business day. This sort of reliability combined with an outstanding support makes SharePoint the obvious choice when it comes to Intranet solutions.

#8 Data Security
We will have to write a separate blog post taking you through the Data Security features Microsoft offers. It offers such a massive protection for your data you could hardly believe. Your data is encrypted with BitLocker when it getting stored in disks at Microsoft’s Datacenters. They also maintain multiple levels of backup. It employs SSL while on HTTP. The locations of Microsoft’s Datacenters are kept undisclosed. They are spread globally across strategic locations with armed securities on duty. Okay, did I mention we have to write a separate blog on SharePoint Data Security? Well, that should be a better idea as we have a lot more other features to cover here.

#9 Zero Maintenance
You can free up your IT support team from all the hassle of maintaining the network drives, files, and folders and allocating permissions department wise based on security profiles. With SharePoint Office 365, you can completely make your IT teams free as there is zero maintenance required for SharePoint Online.

#10 Flexible Access; No Compromise Security
You might think SharePoint Online is in the cloud. Yes, that’s right, but you have the option to keep your sensitive company information management within your private network. This kind of configuration comes in handy where users can access data over your organization’s network without the need to create additional authentication systems. How cool is that?

It is said to at SharePoint improves productivity, organizes work, has wonderful document sharing features etc. but those are just byproducts. SharePoint coupled with Office 365 is a great tool to get your business streamlined. Already many companies started advancing with the implementation of SharePoint 2016. Will yours be next?

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